Wedding Timeline Planner - AI Day-of Schedule Generator
Build your wedding day schedule minute by minute. AI generates a complete timeline from your details.
The Timeline module helps you map out every moment of your wedding day - and the days before it. Enter a few key details and the AI generates a full schedule. Then refine it: add events, adjust times, assign responsibilities, and share it with vendors.
What it can do
AI schedule generation
Enter your ceremony time, venue, guest count, and style. The AI drafts a complete day-of timeline in seconds.
Multi-day support
Plan the day before (rehearsal dinner, vendor arrivals) and the day after (farewell brunch) alongside the main event.
Category-based organization
Events are grouped by type: ceremony, reception, photos, logistics, and personal moments. Filter by category to focus.
Responsible person assignment
Assign each event to a person or vendor. Your photographer knows their call time; your caterer knows service windows.
Duration tracking
Set how long each event takes. The timeline flags overlaps and gaps so nothing is accidentally double-booked.
Completion checkmarks
On the day itself, check off events as they happen. Useful for coordinators managing the flow in real time.
How to use it
- 1
Generate your first timeline
Click 'AI Generate', enter your ceremony time, venue details, and guest count. The AI creates a full day schedule from getting ready through to the last dance.
- 2
Review each event
Scroll through the generated events. Each has a time, title, duration, category, and optional location. Edit any detail by clicking the event.
- 3
Add custom events
Use 'Add event' to insert anything the AI missed - a special toast, a cultural ceremony, a vendor arrival window. Set the time and duration manually.
- 4
Assign responsibilities
For each event, add the person or vendor responsible. This becomes your shared run-of-show document.
- 5
Share with your team
Enable the Timeline tab on your public share link so your venue coordinator, photographer, and family leads can follow along on the day.
Pro tips
Build in buffer time after key moments like the ceremony exit and group photos. Things almost always run 10-15 minutes late.
Add your vendors' contracted service windows (caterer: 4pm-11pm) as events so you can see if your schedule respects them.
Use the 'day before' (-1) option for vendor setup times, rehearsal dinner, and transportation logistics.
Share the timeline link with your officiant, photographer, and DJ at least two weeks before the wedding, not the day before.
Frequently asked questions
Can I regenerate the timeline if I change the ceremony time?
Yes. Update your ceremony time and click 'AI Generate' again. The AI rebuilds the schedule from scratch. Manual additions will need to be re-added.
Can my vendors see the timeline?
Only if you share a link with the Timeline permission enabled. You can create separate links for different groups.
How detailed does the AI schedule get?
The AI creates 15-30 events covering the full day, from getting-ready through to the grand exit. Adjust granularity by adding or removing events manually.
Can I print the timeline?
Yes - use your browser's print function on the Timeline page for a clean list view, or share the link for a live view.
Does the timeline account for church ceremonies?
Yes. When generating, you can indicate whether you have a church ceremony. The AI adjusts transport times and photo windows accordingly.